Activity and Session Plans
If you are new to planning YAC sessions, then it’s very important to make sure you fully understand how to manage the safety of your members and volunteers.
The Session Plan and Risk Assessment template are designed to help you to think through how each session will run, and make sure that what you are doing is covered by YAC insurance.
Session Plan and Risk Benefit Assessment
How should a YAC session be structured?
Each Branch, and each session, is different; but the following outline are key aspects of each session:
- Knowing when you have access to your venue and when volunteers arrive
- The arrival of YAC members
- The session itself and the different activities taking part
- The collection of YAC members
- A debrief and saying goodbye to the volunteers
This checklist has been designed to help those new to planning sessions to make sure that you have covered all health and safety essentials:
To help you, there is a MS Word and MS Excel version of the session plan and risk-benefit assessment. Please note that the MS Excel spreadsheet has multiple sheets for each part of the form and is pre-formulated to help identify level of risk.
Further support and training on writing your Risk Benefit Assessment can be found here: Risk Benefits Assessments
If you are producing instructions for a new activity for your volunteers and/or members then our Activity Instructions template is designed to help you, especially if you are new to writing activity instructions.
Below you can view the training session, which covers the session planning and risk assessment documents found in the YAC Health and Safety Toolkit. It focusses on how to structure a session, how to undertake a risk benefit assessment, the role of the assessor and how to assess risk. It also discusses how to communicate this information to others in the volunteer groups, members, their family/carers and external partners.
How to plan a YAC session
In this section you will find out more information about:
- How long should a YAC session be
- How many volunteers should be present
- Can parents carers stay at a YAC session