YAC Assistant Role Description
What does a YAC Assistant do?
YAC Assistants work within a team of people providing regular archaeology activities for 8-16 year olds.
What tasks and activities does this involve?
- Working with the YAC Leader and other Assistants to support and supervise 8-16 year old YAC members during activity sessions.
- Following current Young Archaeologists’ Club policies and procedures.
- Helping the Leader with administration and finances.
- Helping the Leader to design and deliver an inclusive and accessible programme that meets the needs and aspirations of YAC members.
- Helping the Leader to ensure the health, safety and welfare of everyone in the club.
- Helping the Leader to ensure that branch sessions are run within the terms of YAC’s insurance.
- Other specific duties agreed with the Leader and with their support and supervision; this could be, for example, looking after financial accounts, or undertaking risk assessments.
What will you gain by being a YAC Assistant?
Being a YAC Assistant can be great fun, and can get you closer to some brilliant local archaeology. You’ll have the chance to get better at:
- managing groups of young people
- working in a team
- communicating with people of all ages and abilities
- planning and delivering safe, exciting learning experiences
and to develop your understanding of:
- learning styles and abilities
- health and safety
- child protection, and
- (last but not least) archaeology!
What are the requirements for becoming a YAC Assistant?
YAC Assistants must agree to undergo a criminal record check every three years. They must be at least 16 years old. YAC Assistants come from a wide range of backgrounds and have many and varied skills, including:
- Enthusiasm for working with young people, and the ability to be a good role model.
- Enthusiasm for archaeology.
- The ability to work in a team.
- The ability to follow the instructions and guidance of the YAC Leader.
What support do YAC Assistants get?
Young Archaeologists’ Club policies, procedures and guidance are all available online in the Leaders’ Handbook. YAC Assistants should go to their Leaders in the first instance for support or with questions, but are also very welcome to approach YAC HQ. YAC Assistants can join YAC’s email network and Facebook group, where you can discuss any issues with other YAC volunteers. YAC organises face-to-face and online training sessions on a range of topics as funding allows, and YAC HQ will send out information about these as they arise.
How much time does being a YAC Assistant take up, and when?
Most YAC clubs hold activity sessions once a month at weekends for two or three hours. In addition to these activity sessions, YAC Assistants may also spend time planning activities, taking care of branch administration, communicating with the YAC team and with YAC HQ. We estimate that YAC Assistants give an average of five or six hours a month each, but this will vary depending on how tasks are organised at your club.
Where do YAC Assistants volunteer?
There are YAC clubs all over the UK. Look at the map on our website to find your nearest club. If there’s no branch near you, you might like to contact us to discuss setting up your own!
Who supports and supervises YAC Assistants?
YAC Assistants are supervised by Leaders at their branch. You can always ask YAC HQ for advice and help on firstname.lastname@example.org or 01904 671 417.
How do I apply?
Applications are only processed with the agreement of the Leader of the club to which you are applying. If you have not done so already, then find your nearest club on the YAC website and contact the Leader there to see if they are recruiting.
The Leader will certainly want to meet you, and is likely to invite you along to observe a session. If you and the Leader decide to go ahead, then you will need to send an application form in to YAC HQ.
YAC takes Child Protection seriously and asks all volunteers to go through a formal application process, which includes providing two references and undergoing an enhanced criminal record check. This is a standard procedure for most organisations that work with children, is part of YAC’s Child Protection Policy and helps us ensure the safety of everyone involved. Once you have submitted your application form, the Leader and YAC staff will guide you through the rest of the process.
The criminal record checking process differs slightly for each country of the UK. When YAC HQ receives your application, we will send out the appropriate paperwork to you, which you will need to complete with your Leader. If you are a member of the Disclosure and Barring Service’s Update Scheme (in England and Wales), or the PVG Scheme (in Scotland), then we will ask for your permission to request an Update.
Important: if you are in England or Wales, and complete either a new DBS Disclosure check or use your DBS Update service, you must send the original Disclosure or Update certificate to YAC HQ before you can be approved as a YAC volunteer. Photocopies or scans of the certificate will not be accepted; this is in accordance with the advice given by both the DBS themselves and the NSPCC.
DBS is the 'Disclosure and Barring Service' which processes and issue Disclosure Certificates in England and Wales. For more information, please visit www.gov.uk/disclosure-barring-service-check/overview