Managing a large membership
Some YAC clubs are heavily over-subscribed. Two potential strategies for managing this are:
- Limit the number of membership places available to the number of members you can have at a session. Close the club to new applications and have a waiting list. The benefits of this are that you will work with the same young people who you will get to know, allowing you to develop long-term projects. This method may work best if you charge an annual subscription fee.
- Create a large membership pool and ask members to book for each event. The benefits of this are that you reach a larger number of young people and give more the opportunity to get involved. It can be a good strategy if you do not need to charge an annual subscription fee. If you have to turn people away when a session is fully booked, give them first priority to book for the next one.
You need to renew your members’ medical, emergency contact and photography permission details every year: this is a good opportunity to collect any annual fees and to make sure your members are still committed to the club.
If you have a large number of volunteers, it may be possible to run two sessions each month, or to open a second club in your area. Do contact YAC HQ if you’d like to talk about this.